Job title: Accounting Assistant/Accounts Payable Clerk
Job type: Permanent
Emp type: Full-time
Industry: Insurance
Functional Expertise: Accountant Accounts Payable
Location: Woodland, CA
Job published: 03/13/2025
Job ID: 131549

Job Description

Accounting Assistant/Accounts Payable Clerk

 

Job Summary

An established and growing insurance agency is seeking an Accounting Assistant/Accounts Payable Clerk to join their team.  The Accounting Assistant is responsible for supporting the accounting department by maintaining efficient financial operations including but not limited to: Ensuring timely payments, bank reconciliation, record keeping in general ledgers. 

  

Responsibilities

  • Corporate Expenses
    • Corporate Credit Card Management – Timely payments, reconciliation, record in general ledger
    • Paylocity producer expense reimbursements – Reconciliation, record in general ledger
    • Healthcare Invoices - Timely payments, reconciliation, record in general ledger
  • Vendor Maintenance
    • Ensure there is an active vendor file in Epic for all expenses including vendors paid via credit card
    • Adequate documentation including credit card payment receipts
    • All pertinent information in Epic vendor files is complete
    • Contacts are current
  • Subscription Analysis - Evaluate all annual, quarterly, and monthly subscriptions
    • Ensure there is an open activity on the vendor file prior to renewal date
    • Verify subscription should be renewed prior to renewal date
  • 1099s – Issue 1099s and 1096s annually
    • Ensure we have a current W-9 on vendor file in Epic with an open activity
  • Daily Bank Reports – Record receipts and vendor ACH payments from previous day in the general ledger
    • Print and distribute daily GL reports
  • Back up other employees as assigned and needed 

 

Qualifications/Requirements

  • Excellent communication skills, written and verbal
  • Ability to solve problems and prioritize
  • Follow instructions and tasks through to completion in a timely manner
  • High School Diploma
  • Prior Accounting Experience
  • Preferred 2 years accounting experience

Compensation Package

  • Excellent opportunities for professional growth and advancement.
  • Competitive compensation: $24-$27 per hour (based on experience).
  • Paid time off and company holidays.
  • Fantastic benefits package, including health, dental, vision, 401(k), and more.
  • Onsite

 

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