Job title: Accounting Assistant - Accounts Payable
Job type: Temp-To-Perm
Emp type: Full-time
Industry: Insurance
Functional Expertise: Accounting Assistant Accounts Payable
Location: San Francisco, CA
Job published: 02/05/2025
Job ID: 129070

Job Description

Job Summary:

Responsible for various accounting tasks, such as invoice processing, vendor communication, and payment processing.  MUST have solid Concur experience

Job Responsibilities:

Concur Expense, Invoice and Travel System:

  • System Configuration: Configuring and maintaining the Concur system to meet specific needs of Company, including expense categories, travel policies and approval workflows
  • User Management: Managing user accounts, setting up access permissions and providing training and support to users
  • Expense Report Management: Overseeing the submission, review and approval of expense reports, ensuring that they comply with company policies and are processed in a timely manner
  • Invoice Processing: Overseeing the accuracy of A/P Data capture and Vendor payment, coding and entering appropriate GL accounts and submission for approval
  • Data Management: Assist in maintaining accurate and up-to-date data within the Concur system, including vendor information, employee profiles and expense data

 

Sapiens Pro Financial AP System:

  • Process insured refunds including verifying approval, coding and accuracy
  • Print and mail checks

 

Other responsibilities:

  • Collect W-9 for new vendors and build and maintain vendor files
  • Collect and verify vendor ACH/Wire information
  • Research and resolve Accounts Payable issues with vendors and customers
  • File and scan related Accounts Payable documentation into Imaging system
  • Responsible for uncashed checks (Unclaimed Property/Escheat function)
  • Generate and mail insured Account Receivable invoices
  • Review Accounts Receivable aging report to identify insured refunds and service fee write-offs
  • Assist in preparing and filing 1099’s at year end
  • Assist with insured billing and account inquiries
  • Special projects as assigned

 

Education & Experience:

  • Bachelor’s Degree (Accounting or Finance preferred) or equivalent work experience
  • Minimum 2+ years of experience in accounts payable.
  • Previous experience with Concur software required.

 

Required Aptitudes and Skills:

  • Computer literate, including Word, Excel and Oasis system.
  • Demonstrated experience with computer based accounting systems
  • Outstanding organizational skills, analytical skills, time management and prioritization abilities.
  • Demonstrated dedication with the ability to lead projects from origin through execution.
  • Basic understanding of Insurance Industry accounting and terminology
  • Ability to learn and should be able to thrive in a high growth, dynamic environment.
  • Effective interpersonal skills, both oral and written.

Hiring Range: $55K - $70K/ Hourly range is between $28 to $32 per hour, commensurate with experience. Temp-to-perm could be anywhere between 2-3 months, depending on how things are progressing.
Hybrid; in-office  Tu/Th each week and remote other days

Benefits:

· 100% for employee (buy-up option for PPO plans), 50% for dependents (vision at 100%)

· Medical, dental, vision, life insurance, and disability insurance

#LI-ET1