Accounting Assistant/Accounts Payable Clerk

Job Summary

An established and growing insurance agency is seeking an Accounting Assistant/Accounts Payable Clerk to join their team.  The Accounting Assistant is responsible for supporting the accounting department by maintaining efficient financial operations including but not limited to: Ensuring timely payments, bank reconciliation, record keeping in general ledgers. 

Responsibilities

• Corporate Expenses
  • Corporate Credit Card Management – Timely payments, reconciliation, record in general ledger
  • Paylocity producer expense reimbursements – Reconciliation, record in general ledger
  • Healthcare Invoices - Timely payments, reconciliation, record in general ledger
• Vendor Maintenance
  • Ensure there is an active vendor file in Epic for all expenses including vendors paid via credit card
  • Adequate documentation including credit card payment receipts
  • All pertinent information in Epic vendor files is complete
  • Contacts are current
• Subscription Analysis - Evaluate all annual, quarterly, and monthly subscriptions
  • Ensure there is an open activity on the vendor file prior to renewal date
  • Verify subscription should be renewed prior to renewal date
• 1099s – Issue 1099s and 1096s annually
  • Ensure we have a current W-9 on vendor file in Epic with an open activity
• Daily Bank Reports – Record receipts and vendor ACH payments from previous day in the general ledger
  • Print and distribute daily GL reports
• Back up other employees as assigned and needed 

Qualifications/Requirements

• Excellent communication skills, written and verbal
• Ability to solve problems and prioritize
• Follow instructions and tasks through to completion in a timely manner
• High School Diploma
• Prior Accounting Experience
• Preferred 2 years accounting experience

Compensation Package

• Excellent opportunities for professional growth and advancement.
• Competitive compensation: $24-$27 per hour (based on experience).
• Paid time off and company holidays.
• Fantastic benefits package, including health, dental, vision, 401(k), and more.
• Onsite

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Job Summary:

Responsible for various accounting tasks, such as invoice processing, vendor communication, and payment processing. 

• Software: MUST have solid Concur experience

Job Responsibilities:

Concur Expense, Invoice and Travel System:

• System Configuration: Configuring and maintaining the Concur system to meet specific needs of Company, including expense categories, travel policies and approval workflows

• User Management: Managing user accounts, setting up access permissions and providing training and support to users

• Expense Report Management: Overseeing the submission, review and approval of expense reports, ensuring that they comply with company policies and are processed in a timely manner

• Invoice Processing: Overseeing the accuracy of A/P Data capture and Vendor payment, coding and entering appropriate GL accounts and submission for approval

• Data Management: Assist in maintaining accurate and up-to-date data within the Concur system, including vendor information, employee profiles and expense data

Sapiens Pro Financial AP System:

• Process insured refunds including verifying approval, coding and accuracy

• Print and mail checks

Other responsibilities:

• Collect W-9 for new vendors and build and maintain vendor files

• Collect and verify vendor ACH/Wire information

• Research and resolve Accounts Payable issues with vendors and customers

• File and scan related Accounts Payable documentation into Imaging system

• Responsible for uncashed checks (Unclaimed Property/Escheat function)

• Generate and mail insured Account Receivable invoices

• Review Accounts Receivable aging report to identify insured refunds and service fee write-offs

• Assist in preparing and filing 1099’s at year end

• Assist with insured billing and account inquiries

• Special projects as assigned

Education & Experience:

• Bachelor’s Degree (Accounting or Finance preferred) or equivalent work experience

• Minimum 2+ years of experience in accounts payable.

• Previous experience with Concur software required.

Required Aptitudes and Skills:

• Computer literate, including Word, Excel and Oasis system.

• Demonstrated experience with computer based accounting systems

• Outstanding organizational skills, analytical skills, time management and prioritization abilities.

• Demonstrated dedication with the ability to lead projects from origin through execution.

• Basic understanding of Insurance Industry accounting and terminology

• Ability to learn and should be able to thrive in a high growth, dynamic environment.

• Effective interpersonal skills, both oral and written.

Hiring Range: $55K - $70K
Hybrid; in-office  Tu/Th each week and remote other days

Benefits:

· 100% for employee (buy-up option for PPO plans), 50% for dependents (vision at 100%)

· Medical, dental, vision, life insurance, and disability insurance

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