Job title: Executive Assistant
Job type: Permanent
Emp type: Full-time
Industry: Insurance
Functional Expertise: Executive Assistant
Location: Long Island City, NY
Job published: 09/09/2026
Job ID: 160084

Job Description

Executive Assistant 

Position Overview

Our client is seeking a highly organized, proactive, and polished Executive Assistant to support their Executive Director. This is a high-trust role requiring exceptional judgment, discretion, responsiveness, and the ability to anticipate needs in a fast-paced executive environment.

The ideal candidate will have 3+ years of experience supporting a CEO, Executive Director, President, or comparable senior executive and is calm under pressure, highly organized, professional, and comfortable taking initiative. 

Key Responsibilities

  • Manage and prioritize a complex executive calendar, including meetings, conferences, travel, and other commitments.

  • Anticipate scheduling conflicts, competing priorities, and the Executive Director's needs.

  • Coordinate internal and external meetings, including logistics, materials, technology, and follow-up.

  • Coordinate business travel, conferences, accommodations, and transportation.

  • Support Board of Directors meetings, scheduling, materials, and logistics.

  • Manage and prioritize correspondence and time-sensitive communications.

  • Interact professionally with Board members, senior leadership, government officials, business partners, and other stakeholders.

  • Handle confidential and sensitive information with a high degree of discretion.

  • Provide administrative support for special projects and organizational initiatives.

  • Maintain executive contacts, records, documents, and other important information.

  • Provide support to other senior executives as needed.

Qualifications

  • 3+ years of experience supporting a CEO, Executive Director, President, or similar senior executive.

  • Strong experience managing a complex calendar and competing priorities.

  • Exceptional judgment, discretion, organization, and attention to detail.

  • Highly proactive, responsive, and accountable work style.

  • Ability to anticipate needs, work independently, and follow tasks through to completion.

  • Excellent written and verbal communication skills.

  • Proficiency with Microsoft Outlook, Word, Excel, and virtual meeting platforms.

 

Compensation & Benefits

  • $75,000–$100,000 salary range

  • Medical, dental, vision, and life insurance

  • 401(k) with employer match

Hybrid: 4 days in office / 1 day remote

 

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