Job Description

Executive Assistant 

Position Overview

Our client is seeking a highly organized, proactive, and polished Executive Assistant to support their Executive Director. This is a high-trust role requiring exceptional judgment, discretion, responsiveness, and the ability to anticipate needs in a fast-paced executive environment.

The ideal candidate will have 3+ years of experience supporting a CEO, Executive Director, President, or comparable senior executive and is calm under pressure, highly organized, professional, and comfortable taking initiative. 

Key Responsibilities

• Manage and prioritize a complex executive calendar, including meetings, conferences, travel, and other commitments.

• Anticipate scheduling conflicts, competing priorities, and the Executive Director's needs.

• Coordinate internal and external meetings, including logistics, materials, technology, and follow-up.

• Coordinate business travel, conferences, accommodations, and transportation.

• Support Board of Directors meetings, scheduling, materials, and logistics.

• Manage and prioritize correspondence and time-sensitive communications.

• Interact professionally with Board members, senior leadership, government officials, business partners, and other stakeholders.

• Handle confidential and sensitive information with a high degree of discretion.

• Provide administrative support for special projects and organizational initiatives.

• Maintain executive contacts, records, documents, and other important information.

• Provide support to other senior executives as needed.

Qualifications

• 3+ years of experience supporting a CEO, Executive Director, President, or similar senior executive.

• Strong experience managing a complex calendar and competing priorities.

• Exceptional judgment, discretion, organization, and attention to detail.

• Highly proactive, responsive, and accountable work style.

• Ability to anticipate needs, work independently, and follow tasks through to completion.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Outlook, Word, Excel, and virtual meeting platforms.

Compensation & Benefits

• $75,000–$100,000 salary range

• Medical, dental, vision, and life insurance

• 401(k) with employer match

Hybrid: 4 days in office / 1 day remote

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