Job Description

Job Title: Insurance Accounting Specialist (Accounts Payable & Commissions)

 

Our client is seeking an Accounting Specialist to join their growing team. The Insurance Accounting Specialist is responsible for managing core payable and commission accounting functions across one or more agency entities. This role ensures the accurate processing of vendor payables, producer commissions, and agency bill transactions, while maintaining compliance with internal controls, carrier requirements, and audit standards. This is a senior individual-contributor role requiring strong insurance agency accounting experience, Applied Epic proficiency, and the ability to independently manage complex workflows across multiple offices or agencies. Hybrid in office 2–3 days per week 

 

Insurance industry and Epic experience required. You will be responsible for vendor payables, commissions, and agency payables.

 

Responsibilities:

Accounts Payable & Vendor Management

• Process and manage vendor invoices across multiple agencies, ensuring accuracy, proper coding, and timely payment
• Reconcile vendor statements and resolve discrepancies independently
• Maintain vendor records, payment schedules, and supporting documentation
• Coordinate with accounting leadership on month-end close and payable accruals

Commission Reporting & Payables

• Prepare, calculate, and process producer and agency commission statements
• Ensure commission calculations align with producer agreements and acquisition-specific arrangements
• Investigate and resolve commission discrepancies in coordination with carrier relations and accounting
• Maintain auditable commission documentation

Agency Bill Payables

• Supervise outsourced agency bill service provider for agency bill payments, including carrier and premium-related transactions
• Be able to apply and reconcile agency bill activity accurately within Applied Epic
• Assist with agency bill account reconciliations and variance resolution

Systems, Reporting & Controls

• Utilize Applied Epic for agency bill and commission workflows
• Use Ramp and related tools for payable processing (preferred)
• Generate payable, commission, and agency bill reports as needed
• Maintain organized, audit-ready financial records
• Document procedures and ensure consistent execution across agencies

 

Qualifications:

• Experience - 5+ years of accounting or accounts payable experience within an insurance agency or brokerage (required) - Multi-office or multi-entity agency experience (strongly preferred) - Hands-on Applied Epic experience (required)
• Education - Associate’s degree in Accounting, Business, Finance, or a related field preferred - Equivalent insurance agency accounting experience may substitute for formal education
• Certifications & Systems - Applied Epic required - Ramp or similar AP automation experience preferred
• Skills & Competencies - Strong understanding of insurance commissions and agency bill workflows - High attention to detail and accuracy - Ability to work independently and resolve issues without excessive escalation - Strong Excel and accounting system proficiency - Ability to document and follow standardized processes

 

Compensation Package:

 

• Competitive salary commensurate with experience, typically $65,000–$85,000, with discretionary bonus target 5-10% of base salary
• Great health benefits, 401k with company match, flexible PTO
• Opportunity for growth and advancement in a dynamic organization. 
• A supportive and innovative team environment.

 

Disclaimer: Please note that this job description may not cover all duties, responsibilities, or aspects of the role, and it is subject to modification at the employer's discretion.

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