Job Description

Temporary Administrative Assistant

About the Opportunity

A small, established insurance agency in Greenwood Village is seeking a Temporary Administrative Assistant to provide short-term administrative and office support. This is a great opportunity for an organized, detail-oriented professional who enjoys keeping an office running smoothly and is comfortable managing documents, scheduling meetings, communicating with clients, and supporting leadership.

Key Responsibilities

• Coordinate and schedule Board of Directors meetings with account managers, clients, and independent directors
• Prepare and assemble Board of Directors meeting packets using Microsoft Word and various PDF documents
• Generate and organize documents for annual Board meetings
• Send calendar invitations and coordinate meeting logistics primarily through Microsoft Outlook
• Follow up with clients regarding outstanding items, including obtaining required signatures and documentation
• Compare expiring policies with renewal policies and redline changes for submission to regulators using an established template
• Manage the company's M-Files document database/document vault
• Manage the main office phone and direct incoming calls appropriately
• Collect, sort, and distribute incoming mail
• Coordinate outgoing shipments through FedEx, UPS, and other shipping providers
• Order and maintain office supplies, including printer supplies, kitchen supplies, and general office materials
• Maintain the company's community calendar
• Provide general administrative and office support to the CFO and Compliance/Regulatory Manager
• Assist with additional administrative projects and duties as needed

What We're Looking For

• Previous administrative, office support, or coordinator experience
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Professional and confident when communicating with clients and independent directors
• Ability to manage multiple priorities and meet deadlines in a short-term, fast-paced environment
• Strong proficiency with Microsoft Outlook and Microsoft Word
• Comfortable working with Adobe PDF documents and assembling information from multiple files
• Strong computer skills and ability to learn new systems quickly
• Experience with Microsoft Dynamics is a plus, but not required
• Insurance industry experience is not required
• Professionalism, reliability, and a willingness to take ownership of administrative responsibilities are essential

This is a fully onsite, short-term temporary opportunity (3-6 weeks) in Greenwood Village, CO paying $18–$25/hour.

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