Job Description

Admin/Accounting Assistant

Job Summary

Our client, a well-established property & casualty insurance company, is seeking an Admin/Accounting Assistant who will be responsible for assisting with front office support, as well as accounting and compliance functions, and providing administrative support to the President & CEO. This position supports daily administrative operations, financial reporting activities, and required state and regulatory filings.

Responsibilities

• Answers and routes incoming mainline phone calls as well as greets visitors.
• Serves as administrative assistant to the President & CEO, including scheduling, correspondence, and general support.
• Prepares and submits state surplus lines filings.
• Serves as backup for preparing and processing company deposits.
• Completes NAIC uploads as required.
• Prepares and submits Florida & New York state filings.
• Assists with additional state compliance filings.
• Processes salvage recoveries and related documentation.
• Prepares the Daily Cash Report.
• Sets up new agencies within internal systems and ensures required documentation is obtained.
• Assists with surety compliance documentation and filings.

Qualifications/Requirements

• High school diploma or equivalent required.
• Prior administrative, accounting, insurance, or executive support experience preferred.
• Professional verbal and written communication skills.
• Strong organizational and time management skills.
• Accurate data entry skills and strong attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• High level of discretion and ability to maintain confidentiality.
• Proficiency in Microsoft Office and ability to learn internal systems.

Compensation Package

• Hourly: $25/hr (depending on experience) 

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