Job Description

Agency Executive Assistant

Job Summary

Seeking a detail-oriented and experienced Agency Executive Assistant to join a team on a part-time basis, with the potential for full-time employment based on performance and fit. The ideal candidate will have a strong background in agency operations, including billing, certificates of insurance, and administrative support. This role is perfect for someone who is confident, competent, and looking for a flexible work schedule.

Compensation Package

• Hourly rate: $18 - $25 per hour, based on experience
• Part-time: 20-30 hours per week to start
• Potential for full-time employment based on performance and business needs
• Additional compensation may be considered for candidates with relevant licensing, extensive experience, or the ability to bring in new business

Responsibilities

• Provide administrative support to the agency, acting as an executive assistant
• Handle agency billing inquiries and coordinate between clients and carriers
• Process and manage certificates of insurance
• Assist with tasks such as swapping autos, creating spreadsheets, and other administrative duties
• Maintain accurate records and ensure compliance with agency standards
• Support the team with additional tasks as needed

Qualifications/Requirements

• Proven experience in agency operations, billing, or related fields
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in creating and managing spreadsheets
• Confidence and competence in handling administrative tasks independently
• P&C license is not required but is a plus and may lead to higher compensation
• Local candidates are preferred, but virtual candidates will be considered
• Ideal for individuals with significant experience in the insurance industry or those seeking a flexible, part-time role

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