Job Description

Administrative Specialist

Job Summary:

An established agency is actively seeking an Administrative Specialist to join their team. This position plays a crucial role in maintaining efficient office operations and providing exceptional support to agency leadership and service teams. As the primary point of contact for clients and visitors, you'll greet guests warmly and manage incoming calls with professionalism, ensuring a seamless experience for all. If you thrive in a collaborative environment and excel at managing diverse administrative tasks, we encourage you to apply!

Responsibilities:

• Welcome visitors to the office with a friendly demeanor and handle incoming phone calls routed through the main line.
• Assist the Controller across various functions including accounting, finance, HR, marketing, and technology.
• Provide administrative support to both the leadership and service teams as required.
• Maintain and update insurance licenses for staff, ensuring compliance with continuing education requirements.
• Coordinate schedules for client meetings, staff lunches, and agency events.
• Manage incoming and outgoing mail and shipments efficiently.
• Oversee downloads to the Agency Management System from insurance companies.
• Maintain inventory and manage office supplies and equipment.

Qualifications/Requirements:

• Proven experience in an administrative role, demonstrating strong organizational and multitasking abilities.
• Proficiency in using office software such as MS Office (Word, Excel, Outlook) and familiarity with office equipment.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Attention to detail and a proactive approach to problem-solving.
• Knowledge of insurance industry practices (preferred).

Compensation Package

• Compensation: Between $20 - $23/hr (based on experience).
• Competitive benefits package, paid time off, 401(k), professional development opportunities, etc.

Disclaimer: Please note that this job description may not cover all duties, responsibilities, or aspects of the role, and it is subject to modification at the employer's discretion.

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